Pupil Records: Notification of Privacy Rights of Parents and Students –EC §§ 49063/49069/49073
Federal and state laws grant certain rights of privacy and rights of access to students and to their parents. Full access to all personally identifiable written records maintained by the District must be granted to natural parents, adoptive parents, or legal guardians of students younger than 18. Such access will be provided no later than five business days following the date of request.
Parents or guardians or an eligible student may review individual records by making a request to the principal. The principal will see that explanations and interpretations are provided if requested. Information alleged to be inaccurate or inappropriate may be removed upon request. In addition, parents or guardians may receive a copy of any information in the records at reasonable cost per page. District policies and regulations relating to types of records, location of all official student records, persons responsible for records, directory information, access by other persons, and the challenge of records are available through the principal in each school. When a student moves from the District, records will be forwarded upon the request of the new school district. At the time of transfer, the parents or guardian may review, receive a copy (at a reasonable fee), and/or challenge the records. If the District is withholding grades, diplomas, or transcripts from the student because of damage to or loss of school property, this information shall be sent to the requesting district along with the student’s records.
The District makes student directory information available in accordance with state and federal laws. Each student’s name, birth date, birthplace, address, telephone number, participation in school activities, dates of attendance, awards, and previous school attendance may be released to the specified agencies. In addition, height and weight of athletes will be made available. According to Cajon Valley BP 5125.1, information will not be released to representatives of the news media or for use as general directory information without the permission of the student’s parent/guardian. Parents/guardians will be given the opportunity to prohibit the release of directory information to any otherwise eligible recipient.
If you believe the District is not in compliance with federal regulations regarding privacy, you may file a complaint with the United States Secretary of Education.
Any records request may be faxed to (619) 588-3673. For further information, please call (619) 588-3055 or (619) 588-3054.